Current Vacancies and Advertising

Current Vacancies

Trainee Events and Project Assistant (2-yr Fixed Term)

Closing Date 14th July

This is a 2yr Fixed Term contract

To apply please submit CV and covering letter setting out skills and capabilities to emma@bmus.org

Main Purpose of the Role

  1. To work closely with the Events & Marketing Co-ordinator to deliver the BMUS study day programme, and Annual Scientific Meeting (ASM).
  2. To work closely with the BMUS Professional Officer to deliver Society Projects
  3. To work closely with Office Administrator to deliver the BMUS Gift aid project
  4. To keep the BMUS Website up to date
  5. To support BMUS to meet its charitable aims through support of the BMUS Committee Structure
  6. To support BMUS team members to help build capacity with in BMUS

Main duties

To work closely with the Events & Marketing Co-ordinator to deliver the BMUS study day programme, and Annual Scientific Meeting (ASM).

  • Support the organisation and management of BMUS’s education programme, in conjunction with the Events & Marketing Co-ordinator
  • Attend all study days
  • Keep all delegate bookings up to date on BMUS website and manage the bookings e-mail folder
  • Manage all delegate bookings and invoice where appropriate using the BMUS financial systems (Wave and Paypal), ensuring all delegates have pre-paid or provided a printed Purchase Order (PO) form to secure payment for their registration
  • Answer all delegate enquiries and ensure all delegates are supplied with the relevant information for the event they are attending
  • Assemble delegate and speaker packs, produce delegate badges and the delegate list for each study day
  • Produce CPD certificates for all study days and the ASM
  • Follow-up unpaid invoices post event, ensuring all outstanding payments are received.
  • Support the Event & Marketing Co-ordinator throughout the ASM with the registration functions including Cash Registration Desk, Pre-paid Registration Desk and Exhibitor Registration

To work closely with the BMUS Professional officer to deliver the Society’s aims and objectives

  • Support the Professional Officer with keeping areas of the website up to date and current
  • Support the Professional Officer in undertaking supportive administrative tasks (including but not limited to note taking, meeting organising, document production)
  • Provide a link between the Professional Officer who works remotely and the Milton Keynes based office team
  • Support the Professional Officer with research projects and data analysis and surveys

To work closely with Office Administrator to deliver the BMUS Gift aid project

  • In partnership with Office Administrator put together a timeline for the Gift Aid Project
  • Deliver the actions assigned for the gift aid project
  • Monitor the progress of the gift aid project.

To keep the BMUS Website up to date

  • Work with the Operations and Development Manager and Professional Officer to update webpages including but not limited to BMUS Top tips, Webinars, Posters and specialty pages
  • To support BMUS to meet its charitable aims through support of the BMUS Committee Structure
  • Attend Education Group Meetings
  • Organise and support BMUS PSG Group by liaising with the chair to produce agenda’s and supporting paperwork, distribute in a timely manner, take notes and arrange future dates
  • Where appropriate and required support BMUS Clinical Interest Groups. Provide a link into the office for these groups.

To support BMUS team members to help build capacity with in BMUS

  • This is a new role with the aim of supporting BMUS to develop and grow. This role will be expected to support existing tasks or new tasks to allow this to happen.

Other Duties

  • BMUS is a small office team, at times there maybe requirements to help other members of staff with their roles during busy periods or times of annual leave.
  • BMUS Events are held across the country and there will be a requirement to travel to these the evening before an event to ensure the team is in place for first thing in the morning.
  • The BMUS Annual Scientific Meeting is held in early December. This event requires the whole office team to be away for 5 days. The additional hours worked will be given as time in lieu.

This role will come with office based training including either a Project Management qualification or an Event Management Qualification.

Person Specification

Essential

  • Excellent organisational skills and attention to detail.
  • Strong communication skills, both written and verbal.
  • Ability to work independently and as part of a team.
  • Ability to manage multiple tasks and meet deadlines.
  • Strong problem-solving skills and the ability to handle enquiries efficiently.

Desirable

  • Proficient in the use of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to take initiative and support team members.

BMUS Sounding Board

Purpose

This Board has been set up to encourage wider engagement with BMUS members and to create a forum to ensure BMUS is seeking and considering the views of all members. The group will support the work of BMUS and its associated Special Interest Groups and Committees.

Role

The Board will be asked to engage in a number of activities including (but not limited to):

  • Be an advocate of BMUS
  • Website review project
  • Social media interaction – each member should engage regularly in their preferred social media (Twitter/X, facebook or LinkedIn). By "engagement", we mean, liking, sharing and commenting where appropriate.
  • Contribute to BMUS information, sharing features such as Top Tips articles, Case of the Month.
  • Respond to BMUS surveys and polls when they take place
  • Consultation group: The various committees may ask for advice and opinion as to potential future projects /ideas for BMUS

For more information, please email our Professional Officer Hazel Edwards or click here.